Dispensary Assistant
Job Summary:
· The post-holder will project a positive and friendly image to dispensary patients and other visitors and deal with queries in a professional, courteous and efficient way.
· Assist in the preparation, dispensing and sale of prescriptions and assist with stock control, ordering and re-stocking of the dispensary.
· In conjunction with other team members, the post-holder will be prepared to cover the work of colleagues when they are absent through annual leave or illness.
Main Duties:
- Using in-house clinical system to ensure all relevant information is recorded onto individual patient records as required.
- Collection of prescription charges/checking patient exemption statements and sharing responsibility for their accurate recording and safe keeping.
- Following Standard Operating Procedures to receive requests for and accurately process/dispense all prescriptions
- Following Standard Operating Procedures to safely and accurately assemble and check Dossett boxes.
- Liaising with doctors, hospitals and other health professionals where indicated. Liaison with branch surgery and Practice nursing staff.
- Sharing the responsibility for the correct management, safe issuing and recording of controlled drugs.
- Sharing responsibility for maintaining equipment in a clean and tidy condition, this to include robotic dispenser, and adhering to our Dispensary Housekeeping Protocol.
- Using our in-house clinical system to maintain adequate stock levels, ordering stock, and receiving stock.
- Assisting the Senior Dispenser in regular checking of all invoices and checking against delivery notes, taking responsibility for following up any discrepancies as appropriate.
- Checking, counting and filing of prescriptions.
This is not an exhaustive list.
Job Type: Part Time
Pay £11.44 per hour
Expected hours: 15 per week
Mon 13:30-18:30, Thurs 13:30-18:30 and Fri 13:30-18:30
Application deadline: 30/12/2024
To apply for this please email your CV and a Cover Letter to
Receptionist / Administrator
Job Summary:
Receive, assist and direct patients in accessing the appropriate service or healthcare professional in a courteous, efficient and effective way.
Provide general assistance to the Practice team and project a positive and friendly image to patients and other visitors, either in person or via the telephone.
To provide administrative support to assist in the running of the Practice.
Main Duties:
Reception:
- Ensure an effective and efficient reception service is provided to patients and any other visitors to the Practice.
- Deal with all general enquiries, explain procedures and make new and follow-up appointments.
- Using your own judgment and communication skills ensure that patients with no prior appointment but who need urgent consultation are seen in a logical and non-disruptive manner.
- Explain Practice arrangements and formal requirements to new patients and those seeking temporary cover and ensure procedures are completed.
- Receive and make telephone calls as required. Divert calls and take messages, ensuring accuracy of detail and prompt appropriate delivery.
- Process all email correspondence received, including AccuRx’s in a timely manner according to timescales required.
- Advise patients of relevant charges for private (non General Medical Services) services, accept payment and issue receipts for same.
- Assist in all administration related to the work of the reception team.
- Administration:
- Enter/scan patient information on to the computer as required.
- Deal with incoming post and issue to relevant departments.
- Patient notes and correspondence:
- Retrieve and re-file records as required following practice procedures.
- Ensure correspondence, reports, results etc are filed promptly and in the correct records, ensuring that all recent correspondence is available when patients are seen.
- General:
- Ensure the waiting room is kept tidy (in turn with other staff).
- Premises:
- Open up premises at the start of the day if required and make all necessary preparations to receive patients.
- When last to leave at the end of the day, ensure that all close down procedures for Reception are completed.
- Ensure that all new patients are registered onto the computer system promptly and accurately as necessary.
- Undertake any other additional duties appropriate to the post as requested by the Reception Supervisors or Practice Manager.
Job Type: Part time
Pay: £11.44 per hour
Expected hours: 27.5 per week
Mon – 13:00-20:00, Tue – 08:00-18:30, Wed – 13:00-18:30, Thurs - off, Fri - 13:00 – 18:30
Application deadline: 29/11/2024
To apply for this please email your CV and a Cover Letter to
Business Development Procurement Manager (6-month Fixed-Term Contract)
Role Summary: The Deepings Practice, a leading healthcare provider, seeks an experienced Business Development/ Contract Procurement Manager to join our team. As the newly built theatre comes into operation, we are committed to acquiring NHS contracts to enhance patient care and services. This pivotal role involves collaborating with internal stakeholders, suppliers, and senior leaders to drive successful contract management and strategic procurement.
Responsibilities:
- Develop strong relationships with internal and external contacts across the organisation and supplier base to procure new NHS Contract.
- Provide commercial support for major projects, including business case development and tender documentation.
- Lead in the design and implementation of innovative commercial solutions, ensuring value for money.
- Actively support the achievement of organisational objectives, adhering to governance and risk management guidelines.
- Offer subject matter expertise on complex commercial issues, mentoring team members and stakeholders.
- Implement robust performance management principles for clear reporting and progress tracking.
Requirements:
- Proven experience in procurement, contract management, and negotiation.
- Knowledge of NHS contracts and healthcare regulations.
- Strong communication, analytical, and leadership skills.
- Ability to work in a dynamic, delivery-focused environment.
What We Offer:
- Competitive salary based on experience.
- Commission structure for successful contract acquisitions.
- Flexible working arrangements.
Medical Secretary
Job description
Hours of work: Tuesday, Wednesday & Friday 8.00am-5.00pm
Job Summary:
To provide general secretarial support to the Senior Management Team, Doctors and Health Professionals involving word processing and audio typing skills with general clerical work over two sites.
Main Duties:
- To provide an efficient document production service for GPs, Senior Management Team and other health professionals as required. This includes the typing of letters, reports, patient referrals, minutes etc in an accurate and quality manner.
- To produce these documents using our patient database where applicable
- Monitor hospital referral letters via the e-Referral system.
- Keep GPs updated with regards to electronic booking requirements, technical or other problems, etc.
- Advise doctors of rejected referrals and ensure these are dealt with on a timely basis.
- Send 2WW (Two Week Wait) referrals by the appropriate system as presented and ensure the referral is recorded appropriately.
- Check that 2WW referrals have been attended and report any DNAs to the referring GP or their deputy
- Use the accepted methods of referral.
- To assist the Senior Management Team with all clerical and administrative duties if required.
- To make appointments (using choose and book or paper referrals), and admissions transport as required.
- To liaise and arrange meetings (to include the booking of rooms) and to attend meetings and take minutes if required.
- To establish and maintain filing and administrative systems so that written or computer information is easily accessible and secure.
- To receive incoming and initiate outgoing telephone calls in order to facilitate timely and appropriate communications with others, taking messages and dealing with appropriate queries.
- To maintain the computer clinic system in an accurate and secure manner.
- To assist with the gathering of statistics and information when required.
- To provide cover for members of the secretarial team during periods of sickness and annual leave.
- To be responsible for the photocopying of original documents when required.
- File patient records and correspondence in patient medical records as required.
- Any other duties that are reasonable and required
- To receive and dispatch mail.
- Death Administration
This list is not exhaustive and there may be requirements within your role to pick up other ad-hoc tasks.
Job Types: Part-time, Fixed term contract
Contract length: 12 months
Pay: £11.44 per hour
Expected hours: 25.5 per week
Benefits:
- Additional leave
- Bereavement leave
- Company events
- Company pension
- Employee discount
- Free flu jabs
- Free parking
- On-site parking
- Sick pay
Schedule:
- Monday to Friday
Experience:
- Medical Receptionist: 1 year (required)
Work Location: In person
Application deadline: 16/12/2024
To apply for please email your CV and a Cover Letter to
Dispensary Admin Assistant
Job Summary:
· The post-holder will project a positive and friendly image to dispensary patients and other visitors and deal with queries in a professional, courteous and efficient way.
· To provide administrative support to contribute to the overall smooth running of the Dispensary.
· In conjunction with other team members, the post-holder will be prepared to cover the work of colleagues when they are absent through annual leave or illness.
Main Duties:
- Issuing prescriptions either in paper form, electronic or via the telephone.
- Take queries from patients, care homes and other pharmacies. Send patient task to the GP where appropriate using the practice’s usual protocol. Receive and deal with the information when received back from the GP.
- Scan and workflow any patient information received from third parties in-line with the current practice protocol.
- Support the Dispensary team as and when needed; serving on the hatch and received goods in as required. Adhere to the normal practice protocols when assisting with these roles.
- Supporting the Dispensing Team in the final preparation of medication collections and deliveries.
- Reconciling collected prescriptions with the 24/7 collection machine as well as removing uncollected medications.
- Any other adhoc administrative tasks such as filing prescriptions, dealing with incoming emails and text messages (AccuRx).
· Record-keeping: room temperatures and updating the log sheets accordingly.
· Using in-house clinical system to ensure all relevant information is recorded onto individual patient records.
· Receiving requests for and accurate processing of all prescriptions and accurate recording as per Practice protocol.
· Liaising with doctors, hospitals and other health professionals where indicated. Liaison with branch surgery and Practice nursing staff.
· Sharing responsibility for maintaining equipment in a clean and tidy condition, this to include robotic dispenser.
· If required to do so, assisting the Senior Dispenser in regular checking of all invoices and checking against delivery notes, taking responsibility for following up any discrepancies as appropriate.
This is not an exhaustive list.
We have 2 vacancies:
25 hrs with the following work pattern;
Mon 08:30-13:30 Tue 08:30-13:30 Wed 13:30-18:30 Thurs 08:30-13:30 Fri 13:30-18:30
20 hrs with the following work pattern;
Mon 08:30-13:30 Tue 13:30-18:30, Thurs 13:30-18:30 Fri 13:30-18:30
Job Type: Part-time Permanent contract
Pay: £11.44 per hour
Application deadline: 31/12/2024
To apply for this please email your CV and a Cover Letter to